How to Notarise a Passport
Posted: 21st July 2014
Notaries public in London often meet clients who have been asked to have their passport notarised, but are confused as to how this is done. The reality is that it is not the passport itself which is notarised, but a copy of the same. The question which should then be asked is whether the copy which is required is of just the identification pages, of all the pages of the passport, or of certain pages contained therein. The identification page (or pages) generally comprise the page (or pages) which cite the personal details of the holder, such as name, nationality, place of birth, date of birth, issue and expiry date of the passport, and the issuing authority. Some passports give additional information relating to the bearer, such as height, eye and hair colour.
Whether the copy required is of all the pages or just the ID pages often depends on what the copy is to be used for. If the certified copy is required for the purposes of due diligence being conducted by a bank, then a copy of just the identification pages will often suffice.
If the copy is needed for immigration or visa purposes, the receiving body may wish to see a copy of all the pages, so they can check for any endorsements or restrictions which might be pertinent to the issuance of a visa.
In some cases clients of notaries public in London will need certain pages from their passports certified, for example, the identification pages and certain pages within the passport containing a permit to work or study. These pages should be pointed out to the notary when giving instruction, so they know exactly which pages are required.
Clients often ask notaries public in London whether they need to bring copies of the passport with them to the appointment. This is invariably unnecessary, as the notary will make the copies themselves.
Other questions which should be asked, when one is asked for a notarised copy of one’s passport, is whether a copy of proof of address is required as well, and whether the document needs to be legalised afterwards for use abroad. With regard to the former, it is a fairly common request as part of the KYC requirements of financial institutions that a notarised copy of the ID pages of a passport be accompanied with a copy of proof of address. It should be mentioned that it is generally advisable to provide a proof of address which has been issued within the last three months. Turning to the issue of legalisation, documents certified by notaries public in London often require subsequent endorsement by Apostille and/or consularisation. Ultimately the receiving body will be best placed to advise whether this is required, and, if this is the case, you should consult with your notary public in London as to the procedure which needs to be followed.