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What types of documents could be notarised by a notary public?

Notary Public Authorizing Documents

As useful as it would be, there is no rule or provision in the UK that neatly sets out what types of documents a notary public can or cannot certify.

The one fundamental principle, however, is that there must be some form of document that is intended to have legal effect and which will be relied upon by another party. For example, a power of attorney is a document frequently encountered and certified by notaries public. A work of art, on the other hand, would not fit this description and would not be certified by notaries. Against the backdrop of this general position, a London Notary Public will assess whether there is any fraud, violence or other illegality involved, such as money laundering or tax evasion. If any of these points come to light the particular notary must decline to act and, if applicable, contact the police or file a disclosure with the UK’s National Crime Agency etc.

Those documents which may be notarised can be divided into two broad groups.

Notary Public witnesses and certifies signatures

1] The first group concerns those documents where a Notary Public witnesses a signature taking place. This could range from a private client granting a deed of gift (where the notary will certify the signature, identity and capacity of the person making the gift as well as the binding nature of the act) to a company trade mark assignment (where the London Notary Public will attest the signature and identity of the appearing party, the legal status of the company being represented, its capacity to enter into this type of document, the signatory’s authority to act and the valid execution of the document).

Provision of a Certificate

2] The second group, by contrast, relates to documents which can be issued by notaries without the need for any party to sign in front of them. Examples of this include the provision of a certificate of law or the notarisation of a UK-registered company’s memorandum and articles of association following an inspection of the appropriate file at Companies House.

What documents can be notarised

Whilst there is no exhaustive list of what documents can be notarised, the following are those which are frequently attested by notaries:

London Notaries have a wealth of expertise when it comes to what documents can be certified and what procedures must be followed. It is frequently the case that notaries familiar with the subject-area will be able to provide advice on the nature and effect of a document, its drafting as well as its correct execution. When it comes to notarising documents for use in another country, notarisation services often come hand in hand with legalisation services. Documents intended to be used abroad often require legalisation by apostille at the Foreign, Commonwealth and Development Office, and if necessary, to be subsequently legalised at a particular Consulate.

If you require your document certified, translated or apostilled by a leading London Notary Public – Call us on +44 (0)207 208 2900 or email us at info@depinna.co.uk.